Meeting began at 7:15pm
Present: Ali, Bruce, Heather, Jeremy, Jim, Mike, Sue
Regrets: Deardra, Karen, Julie, Raegan
1) Roundtable updates
– Jeremy presented a certificate from the office of Peter Braid congratulating WRRC on its contributions to making ours a more inclusive community.
– Sue confirmed that our proposal for the 2012-2013 Safe & Vital Communities grant has been submitted. It requests funding to support the development of a locally-based resource guide developed in collaboration with various stakeholders, a hands-on workshop on LGBTQ inclusion (for service providers but also open to the public – featuring a Human Library), and a community-driven open source web portal.
2) Confirmation of Current Board Membership
– Jeremy confirmed with the group that as of the beginning of the meeting the “executive Board” of WRRC consists of:
Allisa Scott, co-chair
Jeremy Steffler, co-chair
Sue Weare, secretary
Rob Zwaag, treasurer
– Jeremy suggested revising the board to reflect the reality of WRRC’s governance and the draft constitution
3) Revisions to Draft Constitution
– On motion by Jeremy, seconded by Ali, it was resolved:
“WRRC will adopt the draft constitution discussed at the June 12, 2012 meeting, on an interim bases, with the following amendments:
Amendment One:
“ARTICLE VIII: Quorum” will be struck in its entirety and replaced with:
“ARTICLE VII: Quorum
1) Five members or 60% of the non-vacant positions of the Executive Board, whichever is less, shall constitute quorum at meetings of the Executive Board and all general meetings.”
Amendment 2:
“ARTICLE IX: Amendments” will be struck in its entirety and replaced with:
“ARTICLE IX: Amendments
1) This Constitution may be amended by a majority vote of five members or 60% of the non-vacant positions of the Executive Board, whichever is less.””
– The above motions were designed to allow the Executive Board to “test drive” the constitution and allow for easy amendment pending adoption of a more formalized constitution at the first scheduled general meeting.
– The motion was approved by consensus of those in attendance and majority vote of the current Executive Board.
– On motion by Jeremy, pursuant to “Article V.6: Vacancies” and by consensus, the group agreed to the following interim executive board:
Chair – Jeremy Steffler
Past Chair – Allisa Scott
Recording Secretary – Mike Voisin
Communications Director – Sue Weare
Treasurer – Rob Zwaag
Membership Director – vacant
Director-at-large – Jim Parrott
Director-at-large – Karen Ferguson
Director-at-large – vacant (x2)
ACTIONS:
– Jeremy to send Communications Director an overview of the motions made during the meeting
– Jeremy to draft a letter for the Communications Director to forward to tri-Pride confirming that WRRC Executive Board members sit on tri-Pride as a liaison and is there as a non-voting, ex-officio member.
– Jeremy to make further revisions to the Constitution based on today’s discussion
– Sue to send official letter to WPIRG informing them of WRRC’s resignfation as an action group
– Executive Board to contact Deardra and Karen with offers of appointment to vacant positions on the Executive Board.
4) Community Space Lease
– Committee members agreed by consensus to fulfill all the conditions of the CEI lease that apply to WRRC specifically
ACTIONS:
– Sue to ask for 12 cheques from Rob
– Sue to fulfill conditions of CEI lease regarding communications
Meeting ended at 9:15pm
Next meeting:
July 10, 2012
7:00PM – 9:00PM
Rainbow Community Space (39 Erb St. East, Unit K, Waterloo)
Future Agenda Items:
– Fulfilling other CEI lease conditions
– Discussion on process
– Discussion on Communications & Outreach Director position
– Discussion on volunteer engagement